Today
Declaration and manual checks
- The beneficial owner form rests on the declaration alone
- Sanctions screening raises hundreds of alerts on similar names
- A board whose term expired goes unnoticed
- When and how a check was done is not recorded
Solution · Compliance and audit
Every check has a source, every decision a trace.
Beneficial owner candidates, sanctions screening, terms of office and compliance flags; all tied to the notice behind them. When the auditor asks, the answer is ready with its source.
- Calculated, not declared
- Exact names only
- Flags with legal basis
Today and with Ulawk
A compliance file starts with a declaration and ends with a source.
The customer’s declaration is the start. Comparing it with the official record is usually manual work that leaves no trace.
With Ulawk
Source and record
- Beneficial owner candidates calculated from notices, compared with the declaration
- Sanctions matching by exact name only; decisions recorded
- Term alerts 60, 30 and 7 days ahead
- Every fact with its reference, every change dated
Beneficial owners
Compare with the declaration: candidates calculated from notices.
Direct and indirect stakes are multiplied along the chain; natural persons above 25% are shown as candidates, marked as a calculation.
Ownership · Demirtaş Holding A.Ş.Sample · fictional company and data
- DEMİRTAŞ HOLDİNG A.Ş.Company under review
- 40%Selin DemirtaşBeneficial owner candidate · effective 61%Calculated · not declared
- 35%Demirtaş Aile Yatırım A.Ş.Corporate shareholder
- 60%Selin DemirtaşEffective 21% (35% × 60%)Calculated · not declared
- 40%Can DemirtaşEffective 14% (35% × 40%) · below thresholdCalculated · not declared
- 60%
- 10%Kerem AydoğanDirect 10% · below threshold
- 15%Six other shareholdersEach below 5%
- 40%
Sanctions screening
Eight lists, exact names only.
The company, its officers and shareholders are screened against sanctions lists. Matching uses exact names only; we do not raise false alarms because of similar names.
Lists
Which lists?
- UN Security Council
- US OFAC SDN
- US OFAC Non-SDN
- European Union
- United Kingdom
- Switzerland (SECO)
- Canada
- Turkish asset-freeze list (MASAK)
Lists updated every day
Matching
What happens on a possible hit?
Open the record and compare date of birth and nationality on the list. Your “not the same person” decision is recorded; the same name will not bother you again.
- Screened
- Company, officers, shareholders
- Method
- Exact name and company name
- 50% rule
- Flag if listed parties directly hold 50% or more together
- Record
- Screenings and your decisions in the audit trail
Exact matching may miss names spelled differently; screening does not replace a compliance programme.
Term calendar
Expired boards at the top of the list.
Board and manager term ends of every company on your watchlist in one calendar.
Term expiries · your watchlistSample · fictional company and data
| Company | Body | Ends | Left | Basis |
|---|---|---|---|---|
| Ege Kumaş Tekstil Ltd. Şti. | Manager | 01.09.2026 | Expired · no renewal | Stated in notice: 2 years |
| Atlas Ambalaj A.Ş. | Board | 15.11.2026 | 30 days | Stated in notice: 3 years |
| Kuzey Rüzgâr Enerji A.Ş. | Board | 28.03.2027 | 163 days | Legal maximum: 3 years |
| Demirtaş Holding A.Ş. | Board | 02.10.2029 | 1,082 days | Stated in notice: 3 years |
If the notice gives no term it is calculated from the legal maximum and this is shown. API: /api/v1/gorev-bitisleri/.
Compliance flags
Flags with the legal basis.
Every flag takes one of three values, yes, no or no information, and is tied to its source notice.
Board term expired
The term in the election notice or the legal maximum has passed and no renewal was seen. Basis: Turkish Commercial Code art. 362.
Managers’ term expired
The term of a limited company’s managers has passed. Basis: TCC art. 623.
Capital loss, over-indebtedness
A notice reported capital loss or over-indebtedness. Basis: TCC art. 376.
Concordat moratorium
A temporary or final moratorium was announced. Basis: Enforcement and Bankruptcy Law art. 285 ff.
Bankruptcy
A bankruptcy decision was announced. Basis: EBL art. 154 ff.
Liquidation
The company entered liquidation or creditors were called. Basis: TCC art. 533 ff.
Strike-off warning
A registry strike-off procedure notice was seen. Basis: TCC provisional art. 7.
Three values
“Yes”: a notice shows it. “No”: a notice shows the opposite. “No information”: no trace in the notices; it does not mean clean.
Audit trail
When the auditor asks, the answer is ready.
What was looked at, when, with which source and what was decided is recorded.
Reference on every row
Every fact in the profile with notice date, issue, page and quote.
Screening record
Sanctions screenings and your “not the same person” decisions are recorded.
Change history
Every change dated and tied to its notice; old values are never deleted.
Compliance report
Word/PDF trade registry report with sanctions, beneficial owner and cross-border appendices.
Checks and their basis
Which check rests on which rule?
The rule behind every flag on screen is explicit.
| Check | In Ulawk | Basis |
|---|---|---|
| Beneficial owner | Candidate calculation, 25% threshold, control chain | Turkish FIU (MASAK) definition |
| Sanctions | Eight lists, exact names, 50% rule | UN, OFAC, EU, UK, Swiss, Canadian lists and MASAK |
| Board term | Term-expired flag, alerts | TCC art. 362 |
| Manager term | Term-expired flag | TCC art. 623 |
| Capital loss | Flag if reported in a notice | TCC art. 376 |
| Concordat, bankruptcy | Status and flag, red alert | EBL art. 285 ff., art. 154 ff. |
| Liquidation | Status and flag, call to creditors | TCC art. 533 ff. |
Our limits
It does not replace your compliance programme.
Ulawk is a sourced data layer; your programme carries the decision and the responsibility.
No information
“No information” does not mean clean; it only says there is no trace in the notices.
Candidate
Beneficial ownership is a calculation; confirm with the share ledger and declaration.
Exact names
Names spelled differently may be missed; add checks for high-risk customers.
PEP
Politically exposed person screening is not included in membership.
Keep reading
Read next
The other parts of the product, plus coverage, pricing and service status.
Does the beneficial owner calculation replace the official declaration?
No. Candidates calculated from notices are there to compare with the declaration and catch inconsistencies; they do not replace it.
Why exact names only in sanctions screening?
Similar-name matching produces many false alarms. We show records whose names match exactly; you verify a possible hit by date of birth and nationality. Extra checks are recommended for names spelled differently.
Who is screened?
The company itself, its current officers and its shareholders.
If there is no compliance flag, is the company clean?
No. A flag’s “no information” value only says there is no trace in the notices; it does not mean clean.
Are checks recorded?
Yes. Sanctions screenings and your “not the same person” decisions are recorded; every fact in the profile keeps its notice reference.
Go into the next audit with sources.
Let us start with a few companies from your customer list and put the declaration next to the calculation.
Enterprise quote
Get a quote for your portfolio.
Plans differ only in the number of companies you follow; every feature and every country is included. Fill in the form and we will prepare the right offer together.
- Try it with your own companies in a demo
- We upload your Excel list
- Help setting up API and webhook
Write to us:
[email protected]